Convocation Checklist & Guide

Dear Graduands,

We are all looking forward to welcoming you to AIU 6th Convocation Ceremony on Saturday, 13 December 2025. You are advised to plan and make your travel arrangement early to ensure that you are in time for the ceremony.

To prepare you for the ceremony and to ensure that the event runs smoothly, we would appreciate it very much if you could pay attention to the following:

Checklist coming soon

Collection of Convocation Robe

Date10 December 2025 (Wednesday)
TimeSession 1: 9.00 am – 1.00 pm
Session 2: 2.30 pm – 4.30 pm
LocationRobing Room, Level 1, East Wing of the Convocation Hall

There are three main parts to convocation attire. You will wear a gown, a hood, and a mortarboard (graduation cap).
The hood drapes around your shoulders and signifies the degree you earned.

  1. You can collect your Convocation Robe from the Convocation Hall on Wednesday, 10 December 2025 at the designated time.
  2. Please ensure that you receive the following items:
    a) The Robe
    b) The Hood
    c) The Mortar Board
  3. Please sign the necessary papers at the Robing Room as proof that you have collected the Convocation Robe.
  4. The Convocation Robe is made special for AIU and is valuable. Please take extra care of the attire, do not iron, or sew any items on the robe.
  5. You will receive an invitation card to the convocation hall and the card is for your parents or any two members of your family. One card for one person and they are required to show the card to enter the hall.
  6. There will be live streaming of the event and family members who are not able to join in the Convo Hall can watch the live streaming by visiting the University Official YouTube Channel.

Note: All academic staff who hold a PhD and have their own academic robes from their respective alma mater may wear them during the AIU Convocation.

Full-dress Rehearsal

Friday, 12 December 2025

  1. Please register yourself at Level 3, Left Wing of the Convocation Hall by 8:00 a.m. on Friday, 12 December 2025 for a full-dress rehearsal.
  2. Please bring your Convocation Robe along and the University staff will be at the Hall to show you on how to wear the robe.
  3. The Rehearsal will begin at 9:00 a.m. where you will be lined-up to enter the hall as per the Proceeding of the Convocation.

The Day

Saturday, 13 December 2025

Dressing

Dressing


ONLY GRADUANDS IN APPROPRIATE ATTIRE WILL BE ALLOWED INTO THE HALL FOR REHEARSAL AND THE OFFICIAL CONVOCATION CEREMONY.

Registration

Level 3, Left Wing of the Convocation Hall at 8:00 a.m. on Saturday, 13 December 2025.

  1. All graduands are to register at Level 2, Left Wing of the Convocation Hall
    at 8:00 a.m. on Saturday, 13 December 2025.
    Graduands will be lined-up for procession by 9:00 a.m. and the procession
    into the convocation hall will be at 9:30 a.m. The ceremony will begin at 10:10 a.m.
  2. Graduands who arrive late may not be allowed to enter the hall and participate in the event.
  3. You will be assigned your seat according to the list in the convocation hall.


The Ceremony

The Proceeding:

8:00 am

Graduands Registration

8:30 am

Arrival of Academic Staff, Parents and Guests

8:45 am

Arrival of Senate Members

9:00 am

Arrival of Board of Governors’ Members

9:15 am

Arrival of the Pro-Chancellor

9:30 am

Procession of Graduands

9:45 am

Procession of Academic Staff

9:50 am

Main Procession (Senate Members)

10:00 am

Pro-Chancellor Procession (Registrar, DVCA, VC, Board Members and Pro-Chancellor)

10:10 am

Commencement of Ceremony

National Anthem

Opening Declaring of the Convocation Ceremony by the Pro-Chancellor

Conferment of Degrees

Presentation of Awards

Valedictory Speech by the Graduands’ Representative

Address by the Vice Chancellor and President

Address by the Pro-Chancellor

Recitation of Doa

Adjournment of the Convocation Ceremony by the Pro-Chancellor

Photos

  • The University has appointed official photographer for the event,
    and you will receive your photo on the stage taken by the official photographer.
  • Family members and other graduands are not allowed to come forward to take photographs.
    You will be notified by the Alumni Office about when and where to collect the photograph.

Returning of Convocation Robe and Collecting Scroll and Transcript

Venue: Robing Room, Level 1, East Wing of the Convocation Hall

  1. Graduands are required to return the Convocation Robe before collecting the scroll and transcript. The Convocation Robe Committee will record that you have returned your Convocation Robe through a shared drive and the Academic Management Staff will issue the scroll and transcript when they access the drive and confirm that you have returned the Convocation Robe.
  2. Please ensure that you do not have pending payments to the University as it may result in you not getting your scroll and transcript. Please check with the Finance Department on any payment due.
  3. You can return your Convocation Robe and collect your scroll and transcript on the following days:
DateTime
14 December 2025
(Sunday)		10.00 am – 1.00 pm
2.30 pm – 4.00 pm
15 December 2025
(Monday)		10.00 am – 1.00 pm
2.30 pm – 4.00 pm
  • You can return the convocation robe latest by Monday, 15 December 2025 (any late return will be compounded RM10/day).